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Submission of your Thesis

Dr-med-biol-swOnce you have completed the pre-doctoral exam, fulfilled all other requirements, and you have filled out the relevant application process in the online portal, as well as having uploaded all relevant documents, you submit all original required documents to the Doctoral Office, either via mail (Promotionsbüro, Dekanat der Medizinischen Fakultät, Bavariaring 19, 80336 Munich) or drop of at the dean's office mailbox.

Briefkasten_267pxThe mailbox is located to the right of the gate at the entrance of the garden (see photo). Please divide your documents into several envelopes if one envelope is too bulky for a regular mailbox opening.

Submission procedure

Since all doctoral procedures are now processed via the online portal, you must submit your thesis both in digital form and in printed form.

  1. In order to be able to submit your dissertation in online portal, your doctoral supervision agreement must first be uploaded into your account and must be verified. You can upload your signed supervision agreement yourself into your account at any time after completing the registration process.
    If you no longer have a copy or the agreement, staff members of the doctoral office will upload it for you shortly after your dissertation has been submitted for the iThenticate plagiarism check.
    As soon as the uploaded agreement has been confirmed by a staff member of the doctoral office, you can upload the final version of your dissertation online in the Campus Portal in the section "Application for admission to the doctoral examination" (Antrag auf Zulassung zur Promotionsprüfung) together with the documents indicated in that section.
  2. You can download the forms required for the submission in pre-filled versions from the your campus portal account, sign them and then upload them again. Please enter the final title of your thesis in your account in "Antrag auf Zulassung zur Promotion zum Doktor der Humanbiologie" and save. After that, all relevant forms can be retrieved prefilled from your campus portal account. It is sufficient to use the German or English version of the forms.
  3. Please send the original documents, together with the printed copies of your dissertation, to the doctoral office.
  4. Should you submit a cumulative thesis, the publications that are part of the cumulative thesis must also be uploaded together with the confirmations of the co-authors into the section "publication". Should you submit a monograph, this step is not required.

Please understand that the submission of your thesis is not considered complete until both the electronic version and the printed version have been received by the doctoral office. An additional submission of your dissertation on a USB stick or as a DVD is not necessary.

If you have any questions regarding your thesis submission, please check our FAQs first. If you do not find answers to your questions there, please contact our colleagues in the doctoral office during telephone consultation hours.

Required Documents:

Templates:

1. Thesis (2 copies)

The submitted thesis (DIN A4) must be ready for press, typewritten, paginated and bound (not in a spring binder or spiral bind). The title page and its reverse side must adhere to the sample given (§ 8, paragraph 1, Examination Regulations).

As a rule, the thesis is to be written in german. If it is written in English, the thesis is to be provided with a summary in both English and German.

Instead of a typewritten thesis, you can also submit published work, which you have signed as sole author, Before readying the work for press, the Doctoral Committee must approve and the approval must be submitted with this application.

A cumulative dissertation can be submitted under certain conditions (§ 4 a, Examination Regulations). Only original work (no reviews or case reports) which has been published or accepted for publication in verified journals will be accepted. Only original work published in journals with a subject-related impact factor (listed in the Journal Citation Report as belonging to the best 80%; http://admin-apps.isiknowledge.com/JCR/JCR) will be accepted. A print-out of the electronic acceptance confirmation is sufficient proof for acceptance of the article. If the article has already been published (including online), the complete literature reference must be enclosed (i.e. a copy from PubMed). More information about cumulative dissertations is also available in our guidelines.

2. Electronic version of the thesis (1-fold, PDF-format)

An electronic version of the thesis in PDF-format (max. 10MB, reducing the file size) must be handed in with the bound copies. Please upload the PDF of your dissertation into your campus portal account (see above).

3. Affidavit

The affidavit must be included in the bound version of the thesis and signed personally by the doctoral candidate. Please download the form from your Campus Portal account.

4. Confirmation of congruency

A signed confirmation that the bound version is in accordance with the electronic version (PDF-format) of the thesis. Please download the form from your Campus Portal account.

5. Confirmation co-authors (Form: “Cumulative Dissertation”)

This is only applicable when handing in a cumulative dissertation. All co-authors must describe their contribution (content and volume) to the submitted publications. Further, by signing the confirmation, the co-authors approve the submission and confirm that the submitted scientific article is not part of a current or completed dissertation. Please check our guidelines for more information. Please download the form from your Campus Portal account.

6. Expert evaluation (Votum informativum)

The supervisor’s expert evaluation in a sealed envelope.

7. Pre-doctoral exam

Confirmation of having successfully completed the predoctoral examination.

8. Confirmation of scientific work

Confirmation of having worked at a scientific or clinical institution of the Medical Faculty under the supervision of a habilitated member. Please download the form from your Campus Portal account.

9. Certificate of good conduct (Führungszeugnis)

Certificate of good conduct, which must not be older than 3 month when submitted the application.

10. German proficiency

Confirmation that the applicant – if German is not his/her mother tongue – is proficient in the German language, both written and spoken. A confirmation from the supervisor is sufficient.

11. Original Doctoral Supervision Agreement

The acceptance of the doctoral candidate is validated by a habilitated member of the Medical Faculty in a written agreement on the topic of the thesis.
If you have not yet done so, you must submit your original copy of the doctoral supervision agreement (Betreuungsvereinbarung), as your acceptance as a doctoral candidate is validated by a habilitated member of the Medical Faculty in this written agreement on the topic of your thesis.

12. Form „Münchener Universitätsgesellschaft“

Please download the form from your Campus Portal account.

13. External studies

If applicable, statement of having carried out external studies. Please download the form from your Campus Portal account.

14. Ethical clearance

Before carrying out studies on human subjects, the question of ethical and legal innocuousness needs to be discussed with the supervisor, potentially including the Ethical Committee. In case of unclarity, always contact the Ethical Committee.

Please note: The Ethical Committee does not issue clearances retrospectively! This may mean, that in certain circumstances, the dissertaion will not be accepted for submission.

15. iThenticate report

As of October 2016, all theses must be submitted with the respective iThenticate verification report. For more information on the plagiarism software and the procedure at the faculty, please see "Plagiarism Check".

 16. Curriculum Vitae

An up-to-date curriculum vitae must be part of the bound edition of the dissertation. This must include a list of your publications. Please list all publications (publications, talks, posters) for which you have been an author or co-author. While you may remove your personal CV before publishing the dissertation, the publication list should remain part of the dissertation.
Please make sure that scientific articles in which data from your dissertation have already been published at the time of thesis submission are adequately cited and the affected data are well labeled. For your support, you can find more information about this on our website.

17. Application for Admittance to the Doctoral Examination for Dr. rer. biol. hum.

Please download the form from your Campus Portal account.


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